Security deposits
Security deposits are amounts held against a lease (e.g. for damages or unpaid rent). Nyumba Zetu lets you record, track, and release them from the Security deposits area.Where to find security deposits
- Sign in to the app.
- In the sidebar, click Security deposits (often under the same group as Leases).
- You’ll see a list of deposits linked to leases or tenants.
Recording a deposit
When you set up a lease or receive a deposit from a tenant, record it in Security deposits (or in the lease flow if your app links it automatically). Enter the amount, date received, and the related lease or tenant. If your app supports it, you can also record the bank or account where the deposit is held.During the tenancy
- Deposits are usually held until the lease ends. Use the list or filters to see which deposits are active.
- If you need to adjust the amount (e.g. partial refund or top-up), use the edit or adjustment option for that deposit record, if available.
Releasing a deposit at move-out
When the tenant moves out, release the deposit (full or partial) from the Security deposits screen. Record the amount released, the date, and any deductions (e.g. for damages). The balance, if any, can be refunded to the tenant via your normal payment process.Deduction and release rules may be subject to local law. Apply your organization’s policy and document any deductions clearly.
Next steps
- Managing leases – Set up the lease that the deposit is linked to.
- Invoices and payments – Record refunds or deductions if they flow through receivables.