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Documentation Index

Fetch the complete documentation index at: https://docs.nyumbazetu.com/llms.txt

Use this file to discover all available pages before exploring further.

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Invoices and payments

Use Finance in Nyumba Zetu to issue invoices, record payments, and track what tenants owe.

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Invoices

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Where to find invoices

  1. In the sidebar, open Finance (or Receivables).
  2. Click Invoices. You’ll see the list of invoices.

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Creating an invoice

  1. From the invoices list, click Add (or New invoice).
  2. Select the tenant / resident (and lease if required).
  3. Add line items (e.g. rent for a period, other charges). Set amounts and due date.
  4. Save. You can send the invoice to the tenant by email or share a link if your app supports it.
If recurring charges are set up for a lease, invoices may be generated automatically each period. Check Recurring charges or similar under Finance.

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Invoice status

Invoices usually have statuses such as Draft, Sent, Part-paid, Paid, or Overdue. Use filters in the list to see what’s outstanding.

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Payments

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Recording a payment

  1. Go to Finance → Payments (or Receive pay / equivalent).
  2. Click Add (or Record payment).
  3. Select the tenant and the invoice(s) to apply the payment to. Enter amount and payment method/date.
  4. Save. The payment is applied to the invoice and the balance updates.

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Allocations

If a payment covers multiple invoices or you want to split it, use the allocation step (when available) to assign amounts to specific invoices.

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Adjustments

Under Finance you may see Adjustments (credit notes, debit notes, write-offs). Use these to correct overpayments, waive amounts, or apply credits. See the in-app labels and tooltips for each type. Void vs write-off: Voiding an invoice usually means the bill is cancelled after issue and the system reverses its invoice posting in the ledger. A write-off typically means the debt is treated as uncollectable (bad debt) while the invoice record may remain for history — different from void. Your administrator’s policies determine exact behavior.

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Next steps

  • Accounting and posting – How posted invoices, payments, and allocations flow into the double-entry ledger (journals, periods, and typical account patterns).
  • Managing leases – Set up leases so you can bill rent.
  • Reports – Revenue, aging, and trial balance reports.